Create a list of decisions to be made:
Cameron Herold, writer, lecturer and executive, recalls that one should not rely on memory to remember all commitments. «It is much easier to commit oneself beyond capacity, our brain circuits lead us to have problems remembering all the commitments or having an estimate of the time needed for the tasks,» says Herold.
For this speaker what is most effective is to make a list of questions, which will help to know if you can take charge of certain projects:
Do I have time, money or resources to complete the project?
Is there an easier or faster way?
Will I delay something else that is already in operation?
Does my strategic business vision serve the future?
According to Herold, we can move forward if all the answers are affirmative.
Only have one priority:
Not everyone understands the weight of the term «priority» and end up overloading commitments without being able to finish all. Entrepreneur Ryan Simonetti, co-founder of Convene, defines his priorities through the following question: «What is the only thing I have to do today to help my company in its business vision that would make everything easier?»
Just as the economy of scale works, when that same process is rigorously repeated day by day, the result is «impressive», according to Simonetti.
«Simplifying many priorities in just one provides a deeper understanding of what is really important and increases the chances of finishing it,» he explains.
Divide your time in blocks:
Something that can be quite useful is to divide the tasks within the time that we have available. Solid Ground CEO, Sevetri Wilson, divides all of his activities from day to hour on the calendar.
«Most people make the mistake of only breaking up their meetings and conferences in blocks, however, I also divide my planning, priorities and emails,» he says.
Evaluate your focus constantly:
Researcher AJ Burton, Rohit Anabheri, founder of Circa Ventures, also developed a list of questions to know whether or not to take charge of a new project.
– What exactly is that opportunity or challenge?
-Actually, what is its positive or negative impact?
– Now, what should I do in relation to this?
For this researcher, thanks to this list of questions you can stay focused on what you should do now, which allows you to plan for the future.